Cloverdale Council looks at security software purchase

CLOVERDALE -- The Cloverdale Town Council met for its first meeting of the year on Tuesday evening, during which it discussed several routine issues.

Kicking off the meeting, the council conducted its annual election of officers. Nominated by their peers, Coweta Patton will maintain the president's seat while Don Sublett will replace Larry Fidler as the vice president.

Patton noted that she was grateful to be nominated once again and she looks forward to keeping the town on the right track.

"I really wanted this and so did Don," Patton said. "We are both retired and we both can be here at all times. We cannot make any decisions without the full council's approval. So, we're not running the show to be running the show, but the way the town is growing there needs to be somebody on hand at all times."

As the Cloverdale Town Hall undergoes its renovation, Town Marshal Mike Clark is looking toward the future as he came before the council to seek approval to purchase evidence software, which will be used in the police department's newly renovated office once complete.

"Now that we are about to have a new evidence room, I've been looking for software to keep track of all the evidence," Clark explained. "They range everywhere from $1,100 to $5,000 for our size of department, depending on what you're getting."

Clark noted that the majority of evidence security companies are looking for departments to pay an annual fee to use their servers. However, with Cloverdale having a server of its own, Clark would prefer to go the route of paying a one-time fee.

After many hours of research, Clark recommended and gained approval for the purchase of evidence software from Integrity Management Solutions at a cost of $1,850 along with a $100 yearly licensing fee.

"Avon, Clay County and Sullivan County all have it," Clark added.

Keeping with security, Jim Pritcher of Endeavor Communications came before the council to explain the security system installation, which the council approved last month.

Pritcher noted that Endeavor does not offer a fingerprint system. However, the town will have a brand new keypad to be used for entry, which can hold up to 32 users.

"We kind of went back to the drawing board. You've got an existing panel and keypad back there, which has been in there several years," Pritcher explained. "We don't have a clue if it's operational or working correctly because it's not connected to anything."

Pritcher advised that the original quote of $1,949.88 with a cost of $24.95 a month for monitoring has gone up to $2,176.74 due as the Town Hall will now have all new equipment.

"We're putting in brand new equipment all the way through," Pritcher added. "We're putting in wireless as opposed to a wired system. It will be a brand new keypad and we will be doing away with the existing equipment back there."

Having this new system, the town will have the ability to see who armed and disarmed the alarm on what day and time.

"You'll be able to keep track if someone came in, in the middle of the night and disarmed it," Pritcher said. "If somebody was dismissed you can go in and erase that number without it affecting everybody else."

The council approved the purchase and installation of the new equipment, which will have a warranty for the first year. Clerk-treasurer Cheryl Galloway also advised that she would continue looking into a finger print sensor system in hopes of eliminating the need to change the locks or buy new keys each time an employee leaves.

Troy Elles of UMAC also gave the board a brief update as Lift Station Five is currently down to one pump and desperately needs repair.

Elles noted that although the wastewater treatment facility is running well with no overflows, the lift station is something that needs to be addressed along with its panel.

"We are down to the one pump on that one," Elles said. "The panel also needs to be repaired."

Elles gained approval from the council to repair the lift station pump and panel for a cost of $3,317.40.

It was also noted that the televising of lines in zone one will soon begin as is required by IDEM. Elles noted that IDEM is requiring an update by February and it is his hope to have begun the televising of the lines far before that date.

In other business:

* All 2012-14 council minutes are now on the website www.cloverdalein.com.

* The council appointed Clark to the Animal Care and Control Board.

* The board appointed Cindy Holland to the Planning Board.

* Interim Town Manager Wayne Galloway advised that the town has hired two new employees, Chad Cummings as an equipment operator and Christian Williams as a laborer. The town is still looking to fill the position of town manager.